Count your users and devices
List computers, phones, printers and other devices that need a connection. Separate current requirements from expected growth.
Describe the layout
Explain how many rooms, floors or buildings need to be connected. Mention existing cabling and equipment locations.
Identify the friction
Note where connections are unreliable, coverage is limited or everyday tasks are interrupted. Specific examples make the requirements clearer.
Plan support as well as installation
Discuss equipment supply, configuration, maintenance and upgrades together so the support arrangements are understood from the start.